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Purpose and Powers of SD64 DFL Executive Committee

What is the Executive Committee?

The Executive Committee is the leadership of SD64 DFL. Its job is to provide guidance and leadership to the rest of the central committee membership, and to the DFL membership in the senate district as a whole.

Why is there an Executive Committee?

The central committee is a large representative organization, with many members elected at precinct caucuses. All members of the executive committee were elected by the entire senate district at convention (or by their representatives at a central committee meeting). This means that the executive committee is made up of at least sixteen individuals who represent everyone in the senate district, regardless of their precinct.

Chair

Elected by the SD64 DFL Convention, the Chair shall serve as the Chief Executive Officer of SD64 DFL. The Chair’s duties include, but are not limited to:

  • Plan, attend, and preside at all Central Committee and Executive Committee meetings;
  • Be appraised of all SD64 DFL activities;
  • Be the official spokesperson for SD64 DFL, and shall communicate with all other affiliated Democratic organizations;
  • Be an official member of all SD64 DFL committees, with the right to be given timely notice of all the meetings of said committees. Attendance at all commitee meetings;
  • Work with the Executive Committee to create agenda for each executive committee and central committee meeting;
  • Serve as Treasurer in the absence of the Treasurer, and any Deputy Treasurer;
  • The Chair is an official representative of SD64 DFL to the St. Paul DFL, CD4 DFL, and State DFL Central Committee as provided in those organizaitons governing documents;
  • In consultation with the executive committee, the chair may appoint committee chairs and other leaders as appropriate to undertake Senate District Initiatives;

Estimated time commitment varies between even and odd numbered years; averaging about 15-20 hours per month.

Associate Chair

Elected by the SD64 DFL Convention (and being of the
opposite gender as the Chair), the Associate Chair’s duties include, but are not limited to:

  • Attend Central Committee and Executive Committee meetings;
  • Assist the Chair in his or her responsibilities;
  • Assist all other officers and committee chairs at all SD64 DFL events;
  • Serve as ex officio member of all committees;
  • Assume a portfolio of duties after consultation with chair and executive committee; and
  • Serve as Chair in the absence of the Chair.

Estimated time commitment varies between even and odd numbered years;
averaging about 15 hours per month.

Secretary

Elected by the SD64 DFL Convention, the Secretary’s duties include, but are not limited to:

  • Attend Central Committee and Executive Committee meetings;
  • Be responsible for all files and records except those specifically required to be in the possession of any other official of the party;
  • Prepare necessary documents and preserve such files and records as may be necessary;
  • In conjunction with the Chair, shall be responsible to give notice of meetings and provide agenda pursuant to the requirements of the Constitution;
  • Be responsible for any other methods of communication for the party;
  • Keep minutes of each meeting of the central committee, which shall include all motions and those members making said motions;
  • Provide copies of written minutes of the previous meeting at each central committee meeting; and
  • Serve and assist, as necessary, any committees relating to communications.

A deputy secretary may be appointed to assist with these duties, but the Secretary is ultimately responsible for carrying out these duties. Estimated time commitment is 5-10 hours per month.

Treasurer

Elected by the SD64 DFL Convention, the Treasurer’s duties
include, but are not limited to:

  • Attend Central Committee and Executive Committee meetings;
  • Ensure that all contributions to SD64 DFL are entered into the CFR reporting software on a timely basis and that thank you notes are sent to each individual donor;
  • Ensure compliance with Minnesota campaign finance laws and any other applicable law relating to such finances, and electronically file any required reports;
  • Maintain the electronic database of SD64 individual donors;
  • Ensure Paypal and other electronic donations are properly received, deposited and acknowledged;
  • Disburse money as authorized in the Constitution, Bylaws and SD64 action;
  • Report to each meeting of each governing body on the state of the treasury;
  • Serve on any committees that oversee the budget or finances (including Fundraising) and work with the Fundraising Chair to expand the donor base;
  • Prudently deposit and safeguard SD64 DFL’s funds and otherwise manage its finances.

A deputy treasurer may be appointed to assist with these duties, but the Treasurer is ultimately responsible for carrying out these duties. Estimated time commitment is 5-15 hours per month.

Affirmative Action Officer (AAO)

Elected by the SD64 DFL Convention, the Affirmative Action Officer’s duties include, but are not limited to:

  • Attend Central Committee and Executive Committee meetings;
  • Outreach to underrepresented groups within Senate District 64;
  • Reading of the Affirmative Action Statement (and Reminder if necessary) at all elections held during Central Committee meetings;
  • Compile and update a list of accessible sites for use in calling and giving notice of meetings and in scheduling other events;
  • Serve as a member of the CD4 Affirmative Action Commission; and
  • Assist any individual who requests accommodations with such request.

Fundraising Chair

Elected by the SD64 DFL Convention, the Fundraising Chair’s duties include, but are not limited to:

  • Chairing the fundraising committee;
  • Creating a fundraising plan that will include at least one fundraiser each year;
  • Ensuring fundraising plan is executed;
  • Working with fundraising committee to plan periodic social gatherings for senate district, which may or may not include a fundraising component.

Directors

There are seventeen (17) Directors and seven (7) alternate directors in SD64 DFL. Elected by the SD64 DFL Convention, the Directors’ duties include, but are not limited to:

  • Attend Central Committee and Executive Committee meetings; and
  • Serve on one or more committee of the Central Committee.

Estimated time commitment is 3-5 hours per month.

Other Members

All members of the CD4 DFL Executive Committee and State DFL Executive Committee (elected at the CD4 DFL convention, and State DFL convention and business conference) who reside in SD64 are also members of the SD64 DFL Executive Committee.